Board of Directors 
Employees - Policy 3.1 
A. PAY PERIODS
Pay periods run from the first through the last day of each month. Paydays are the 10th of the month following the last pay period. Paydays may be adjusted if they fall on a weekend.
B. PAY SCALE
Due to Division of Developmental Disabilities budget cuts, there will be no yearly step raises effective May 1, 2009. This freeze will be in effect through June 30, 2011.
Starting pay rate for Life Skills Instructors is $9.20 per hour. Incremental raises are as follows:
$9.40 at 1 year
$9.60 at 2 years
$9.80 at 3 years
$10.00 at 4 years
$10.20 at 5 years
$10.40 at 6 years
$10.60 at 7 years
Starting pay rate for Team Support Specialists is $10.80 per hour. Incremental raises are as follows:
$11.05 at 1 year
$11.30 at 2 years
$11.55 at 3 years
$11.80 at 4 years
$12.05 at 5 years
$12.30 at 6 years
$12.55 at 7 years
Starting pay for Team Leaders is $11.55 per hour. Incremental raises are as follows:
$11.82 at 1 year
$12.10 at 2 years
$12.37 at 3 years
$12.64 at 4 years
$12.93 at 5 years
$13.23 at 6 years
$13.54 at 7 years
Starting pay for Client Support Specialists is $13.65 per hour. Incremental raises are as follows:
$13.92 at 1 year
$14.20 at 2 years
$14.47 at 3 years
$14.74 at 4 years
$15.03 at 5 years
$15.33 at 6 years
$15.64 at 7 years
Starting pay for Program Coordinators is $15.92 per hour. Incremental raises are as follows:
$16.26 at 1 year
$16.60 at 2 years
$16.99 at 3 years
$17.35 at 4 years
$17.73 at 5 years
$18.13 at 6 years
$18.55 at 7 years
C. Employees may be started at higher than the base rate to compensate for past work experience. Exceptions are made at the discretion of the Executive Director.
D. OVERTIME
The Assistant Director must pre-approve any overtime hours. Overtime pay is one and a half times the normal rate. Employees will be responsible to add up their own hours each week to insure they are not working overtime which has not been approved..
E. HOLIDAY PAY
Employees are paid time and a half for working on approved holidays. Effective January 1, 2010, the approved holidays are:
- Thanksgiving Day 12:00 am through 11:59 pm
- Christmas Eve 4:00pm through 11:59 pm Christmas Day
F. REIMBURSEMENT FOR COMMUNITY INTEGRATION ACTIVITIES
Staff will take clients on community outings. Staff may be reimbursed up to $5.00 for approved C.I. activities. Costs over $5.00 will be paid by the client(s).
Staff will not be reimbursed for any food purchased.
G. FRINGE BENEFITS
The money Kokua allocates for the payment of Fringe Benefits is called the Fringe Benefit Pool. Fringe benefits may not be taken in added salary. The benefit package may vary from year to year depending on costs.
Effective January 1, 2010, new employees will be considered full-time if their official schedule shows 36 or more hours of work per week. An employee’s official schedule is the written schedule, signed by the employee, kept in the employee’s personnel file. Temporary schedule changes do not make an employee eligible for benefits. New employees will become eligible for benefits at the beginning of the month following their completion of 275 days of employment if their official schedule shows at least 36 hours per week of regularly scheduled shifts.
Effective June 1, 2010, all employees must have an official schedule showing at least 36 hours of regularly scheduled shifts in order to maintain eligibility for benefits. If a formerly eligible employee is unable to meet the 36 hours per week criteria, the employee will be terminated from the policy and has the option of going on a COBRA insurance plan.
H. TIMESHEETS
Employees are required to fill out an approved Kokua timesheet recording their hours of work. New employees will receive training in the correct way to complete their timesheet. Employees should record their work time on their timesheet at the end of each shift. It is not permissible to complete a timesheet ahead of time for work hours expected during the month. Each employee’s timesheet must be reviewed for accuracy and signed by the employee’s supervisor.
Employees are expected to record all time worked to the nearest minute. A chart for converting minutes into decimal equivalents is provided on the back of the timesheet.
Revised August, 2010